Office Manager, People for Puget Sound
The Office Manager is a full-time position responsible for keeping the organization running smoothly by overseeing all office systems, including our donor database. The Office Manager is located in the Seattle office of People For Puget Sound, and reports to the Deputy Director.
The ideal candidate is someone with prior office manager experience. He/she is pro-active, personable, flexible and detail-oriented, with strong communication skills.
Responsibilities:
Office Management
- Develop & monitor office systems and calendars
Office Management
- Work with vendors; landlord, facilities, etc.
Office Management
- Process incoming and outgoing mail
Office Management
- Set up & maintain organizational filing systems with input of staff
Office Management
- Oversee equipment maintenance, repair and acquisition and their service contracts
Office Management
- Maintain & order office supplies
Office Management
- Answer phones (included in all staff responsibilities), respond to informational requests, and coordinate visitors
Office Management
- Oversee office upkeep, organize storage, ensure a pleasant environment
Office Management
- Manage any office moves, as needed
Donor Database Management
Office Management
- Enter donations received into Salesforce database
Office Management
- Prepare daily bank deposits
Office Management
- Ensure contact details are updated as necessary, and new contacts entered accurately
Office Management
- Manage volunteer data entry crew
Office Management
- Prepare Thank You letters and Donation receipts as needed
Qualifications:
Required Skills & Experience
Office Management
- Minimum 2 years relevant office administration experience
Office Management
- Excellent organizational skills with the ability to prioritize tasks and work under deadlines.
Office Management
- Advanced skills with pertinent Microsoft Office; strong technology skills in general
Office Management
- Knowledge of Salesforce database desired; some database experience required
Office Management
- Ability to make at least a two-year commitment to the position
Office Management
- Excellent written and verbal skills
Office Management
- Good time management, multi-tasking, detail-oriented, self-motivated, pro-active, and comfortable working in a small and collaborative team environment
Office Management
- Takes pleasure in enabling and supporting others to be effective in their work
Office Management
- Strong judgment and discretion in dealing with sensitive information
Office Management
- Some physical ability required based on event and office needs. Ability to lift up to 40 lbs.
To apply:
Email a cover letter, resume and three references, to Robin Lancaster, People For Puget Sound. Deadline for application: August 15, 2008.
For more information on People For Puget Sound see www.pugetsound.org
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